Repeat-client invoicing · manual period activity
Review repeat-client invoice activity in one period
Build a manual period view from entered opening balances, invoices, payments and credits. Keep each client separate and trace every running balance.
Try the invoice tool now ↗Start the existing invoice tool without signing in; free output has branding and usage limits. This is a separate manual review resource, not a new membership feature for automatic statements, reconciliation or recurring invoicing.
Start with filled fictional records
Use non-sensitive internal codes, not names, contact details, banking or private invoice information. Review runs on this page without uploading entries or writing them into an account or draft.
Select Review activity to inspect the current entries.
Fictional worked case · not a customer story or invoice
What the worked case should show
CLIENT-A: opening 100.00 + invoice 200.00 − payment 150.00 − credit 25.00 = closing AUD 125.00. CLIENT-B: opening −20.00 + invoice 50.00 − payment 10.00 = closing AUD 20.00. Each client is reviewed separately.
INV-A2 is after the end date and INV-B0 is before the start date. Both remain visible as exclusions instead of changing this period’s movement. Five of seven entered events fall within the period. The opening balances still require independent verification.
Changing an input clears the old result and disables downloads. The full JSON retains excluded events; the period CSV contains opening, included activity and closing rows. It is a review file, not an accounting-system import format.
Download filled fictional input and worked explanation TXT · Download the complete filled example JSON
Use it for a weekly or monthly review
- Choose a period with inclusive start and end dates. Independently reconcile each client’s balance immediately before the start date. Enter an explicit zero; missing evidence is not assumed to be zero.
- Enter verified invoices, payments and credits with positive amounts. Invoice adds to the balance; payment and credit subtract from it. Do not enter a negative amount and subtract it again.
- Use one currency and a consistent amount basis. This worksheet uses AUD and does not calculate GST, exchange rates, overdue days or allocation to an individual invoice.
- Review each client’s running balance and the excluded records. Same-day entries retain their entered order. Events before the period are not added again to the entered opening balance.
- Keep the review JSON with all entered references and exclusions. Download a CSV if a period activity view is useful. Check completeness before deciding how to hand it over.
Use up to 100 client codes and 1000 activity rows. Client opening rows and event references must be unique. Amounts allow up to 7 whole-number digits and 2 decimal places, without commas or exponents. Dates use strict YYYY-MM-DD with no time-zone conversion. This does not know whether records are missing, a payment cleared or a credit was approved, and does not connect to banks, FreshBooks, Xero or ABN Invoice history.
Keep the next step separate
This reviews entered historical activity and creates no new right to charge. Prepare a new invoice in the existing tool only for independently verified new work. A request for an activity overview is not a reason to invoice the closing balance a second time.
Try the invoice tool now ↗Before using a result
Can this activity worksheet replace an invoice or receipt?
No. It summarises only entered activity, does not contain the full information for each invoice and cannot verify a payment. Keep the original invoices, payment records and credit evidence.
What if the closing balance is negative or records are incomplete?
Negative balances remain visible for source review; they can reflect credits, prepayments or entry errors. Missing events change the result. An empty input does not prove no transactions occurred. This does not decide refunds, debts or allocation of credits.
Source and method
FreshBooks documents a client account statement with opening balances, invoices, payments, credits and date filters. This independent resource uses manual entries and integer-cent arithmetic; it neither copies nor connects to that account feature and is not endorsed by the source. Exact Australian long-tail volume and paid-user outcomes are unknown.
Original official workflow documentation
Reviewed 17 October 2026. A manual activity review or download does not establish a successful invoice, Google indexing or ranking recovery.