Consulting projects · repeat billing review
Check a consulting invoice against the project ceiling
At each monthly billing run, a consultant can be inside this month’s hours and still exceed the total project budget. Add the invoices already issued before reviewing the next proposal. This manual worksheet keeps the full proposed amount visible; it never silently clips your fee to the remaining budget.
Open the invoice toolStart without signing in. Free use has branding and usage limits. For repeat use, check the current product and any optional membership against what you actually need; this worksheet does not require a paid plan.
Review the next invoice proposal
Use anonymous record keys, not client names or banking details. Reference keys may contain letters, digits, hyphens and underscores; each key must be unique across both lists. Do not paste headers, commas inside amounts, credit notes or accounting exports. Maximum 100 rows per list. Empty previous list means no previously issued invoices in this entered project scope.
Calculation inputs are processed by this page without network calls, account storage or changes to an invoice. Existing page/CTA analytics is separate and does not receive these input values. Your browser may restore fields. A review download is not a successful invoice export. Keep the original agreement, invoices and approval evidence separately.
Filled example: a monthly proposal crosses the project ceiling
Fictional agreement ceiling: AUD3,000.00 on one consistent tax basis. Prior invoice DEMO-INV-01: AUD1,800.00. Proposed advisory work: AUD900.00 plus a separate AUD600.00 deliverable. The proposed AUD1,500.00 would take the project to AUD3,300.00. Capacity before this proposal is AUD1,200.00; the proposed amount exceeds that by AUD300.00. The worksheet does not replace AUD1,500.00 with AUD1,200.00, decide which work to remove, or establish approval for an extra AUD300.00.
Download fictional input CSV · Download fictional review JSON
What the calculation does
Add previously issued amounts P and all proposed lines N. Compare P + N with entered ceiling C. Capacity before proposal is max(C − P, 0). The proposal above that capacity is max(N − max(C − P, 0), 0). Previously issued amounts already above the ceiling are shown separately. Decimal inputs are calculated as integer cents; no floating-point rounding changes a cent. Duplicate references, negative amounts and more than two decimal places stop the review.
Confirm scope before using the number
- Use one project and one agreed ceiling period. A monthly cap and a lifetime project ceiling are different; select the right record before starting.
- All entered figures must use the same currency and tax basis. This checker does not add GST, decide registration, calculate tax or certify an invoice.
- Previously invoiced is different from previously paid. A payment received does not reduce the amount already issued against the entered ceiling. Deposits, credits, write-offs, refunds and mixed-tax adjustments require a reconciled amount from your records; do not enter them as unexplained negative rows.
- An approved variation can change your applicable ceiling, but this page cannot verify approval. Review the signed or otherwise verified source before entering any revised ceiling. A remaining capacity is not permission to bill it.
- No automatic time capture, recurring invoice sending, customer payment collection or account synchronisation is provided. These manual checks do not change the existing ABN Invoice product.
Turn a reviewed proposal into the right document
Resolve any overage or duplicate record with the original agreement first. Then manually enter the approved service lines in ABN Invoice, check the actual customer, period, references and tax choice, and review the preview before exporting the PDF or image. The worksheet never creates or alters a draft for you.
Use the consulting template when the project amounts are approved.
Choose the existing Word, Excel, PDF or live-tool route for your customer document.
Compare the document structure with an existing sample.
Before you invoice
Does the remaining capacity mean I can invoice that amount?
No. It is only arithmetic against the numbers you entered. Confirm the work, fee basis and client approval before issuing a document.
Should I subtract payments already received?
Not from the previously invoiced figure in this model. Review invoice issuance separately from payment status. Deposits and credits need a reconciled source record.
Will this update my saved invoice or send it to the customer?
No. It does not read or write ABN Invoice drafts, accounts or history. You manually enter approved values in the existing tool and export there.
Sources and limits of evidence
Reviewed 17 October 2026. Australian Government guidance supports clear fee calculations and billing timing. The vendor example supports the consulting cap workflow only; exact Australian search volume and future ranking impact are unknown. All numeric examples here are original fictional calculations, not customer results.