Invoice preparation · manual review

Creative licence reference review

Compare a proposed project summary with the agreement records you already hold. Spot missing or different references before preparing a creative-work invoice.

Free to use · Fictional examples · Local calculation

A project approval, an asset version and a usage agreement can be separate records. This review keeps their references together; it does not decide whether a licence exists or what rights anyone owns.

Compare six reference fields

Use fictional or internal codes. Do not paste client contact details, confidential clauses, images or the full agreement. Both columns are your working notes; this is not a list of fields legally required on every invoice.

Confirm the scope, then review the inputs.

Three fictional review situations

Asset mismatch: the agreement identifies PATTERN-A-v2, while the proposed summary says PATTERN-A-v1. Check the approved version before using the reference.
Scope wording differs: the source says “owned website only”, while the summary says “all media”. Different wording needs a person to resolve it; matching words would still not prove permission.
Missing source: a proposed licence-fee line has no agreement reference. Locate the actual record or seek clarification instead of inventing a grant.

What the comparison does

Each pair is trimmed and repeated whitespace is collapsed. Empty entries are flagged; otherwise the result says only whether the text matches. Case, dates and punctuation are not silently rewritten. Equivalent wording may differ, and identical wording can be wrong in both columns.

Keep creation charges and any separately agreed usage charge traceable to the actual agreement. An invoice or payment is not evidence of permission. Changes to use, territory, term, permitted users or exclusivity need the appropriate agreement and, where needed, professional advice.

Verify the records before preparing a document

After resolving differences, use the actual client, work and agreed charge to prepare your document manually. Detailed rights terms can remain in the agreement referenced by the document. This tool does not create a licence or send anything to your client.

Inputs are processed in this page, not uploaded, stored in an account or written to an invoice draft. Keep your own copy before leaving.

Open the original tool for a verified document

Start the original tool without signing in. Free output has branding and usage limits. This page provides a manual review; it does not automatically create an invoice or submit a payment.

Sources and scope

An Australian illustrator’s published process separates intended use, licence options and invoicing after design sign-off. Creative Workplaces explains the role of contracts in IP arrangements. These sources support checking existing records; they do not approve this tool or prove a particular client’s rights.

Sources and fictional examples reviewed 5 November 2026.