Consignment sold-unit check before an invoice
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Preparation record, not an invoice. Fictional quantities, not money.

Consignee or internal code: ____________________
Exact item ID: ____________________
Stock-record reference: ____________________
Sales-statement reference: ____________________
Period start: ____________________
Period end: ____________________
Opening units: ____________________
Received by the store: ____________________
Reported sold units: ____________________
Returned to maker: ____________________
Other documented out: ____________________
Recorded closing units: ____________________
Proposed invoice units: ____________________

Expected closing = opening + received − reported sold − returned to maker − other documented out. Separately compare recorded closing with expected closing, and proposed invoice units with reported sold units.

All numbers are fictional item quantities, not money or real customer records.
PRINT-A: 10 + 5 − 4 − 2 − 0 = 9.
Recorded closing 9 matches, but proposed invoice 5 exceeds reported sold 4 by 1. Resolve the discrepancy.
CERAMIC-B: 6 + 0 − 2 − 0 − 1 = 3.
The other-out unit needs its own record; do not automatically classify it as a sale.
UNIQUE-C: 1 + 0 − 0 − 1 − 0 = 0.
The unit returned to the maker is not a sale.

Prior-invoice check and source: ____
Unresolved items: ____
Reviewed by/date: ____

Please help reconcile period ____, item ____: statement sold ____ units, stock record ____, proposed invoice ____ units, difference ____. Please confirm the supporting records and any prior invoice before we settle the quantity.

After resolving discrepancies, confirm final quantities and amounts against the agreement and prior invoices. Then enter verified details manually in the original invoice tool, review the preview and export. This review is not an invoice, does not transfer automatically and does not send documents or prove payment.

https://artsandculture.albany.wa.gov.au/Profiles/arts/Assets/ClientData/Box_Office_Store_Consignment_Application_and_Consignment_Note_V2.pdf
https://artsandculture.albany.wa.gov.au/Profiles/arts/Assets/ClientData/V2_Pharmacy_Art_Store_Consignment_Application_and_Consignment.pdf